What Districts Need to Know About the New School Employee Benefits Board Program

A benefit of being served by the WSIPC Cooperative is that we can use centralized resources so our districts are asked to do less when it comes to collecting and sharing data. WSIPC is working with the Health Care Authority (HCA) to assist them in gathering the data that will help meet the SEBB (School Employees Benefits Board) requirements for 2019 and beyond, so our districts can focus on serving students and performing their primary operations.

Districts – This is what you need to know to be ready for the roll out of SEBB in January 2020:

SEBB My Account Portal

Timelines for HCA and WSIPC

• April 18  WSIPC produced a successful eligibility test file
• May-June      HCA completed administrative testing with districts
• Sept. 3           District administrators will be given full access to the SMA portal
• Oct. 1            Go-live date for all identified eligible school employees in the SMA portal
• Nov.-Dec.     WSIPC will produce the following:
  • Payroll Deduction Imports
  • Flexible Spending Arrangements (FSA) and Dependent Care Assistance Program (DCAP) Exports
  • Supplemental Life and Accidental Death and Dismemberment (AD&D) Reporting and Uploads

   
District Responsibilities

• Completing the form appointing an authorized administrator. Return the form to HCA as soon as possible to prevent complications with submitting employee eligibility data.
• Entering eligible employee information into the SMA portal from 9/3/2019 to 9/10/2019, so eligible employees are able to enroll in the Medical Flexible Spending Arrangement (FSA), Dependent Care Assistance Program (DCAP), and Supplemental Life and Accidental Death and Dismemberment (AD&D) insurance benefits starting October 1.
  
  Note: Uploading employee eligibility data to the SMA portal after September 10 may delay eligible employees’ ability to enroll online for these specific benefits; therefore, uploading eligibility data as soon as possible is strongly encouraged.
• Producing a payroll file for each pay period, related to FSA and DCAP benefits, and posting it to the SMA portal.

   
Time Saving Options for Interacting with SEBB

• Employee Eligibility Uploads – District administrators will be able to review and select eligible employees and upload eligibility data into the SMA portal. This interface will also provide an efficient, on-demand means for updating employee eligibility throughout the plan year.
• Payroll Deduction Imports – District administrators will be able to download payroll deduction data from the SMA portal and upload it into SMS or Qmlativ. The payroll deductions will apply to employees’ pay. 
• FSA and DCAP Reporting (Navia Benefit Solutions, Inc.) – District administrators will be able to upload payroll deduction files, related to FSA and DCAP benefits, into the SMA portal.
• Supplemental Life and AD&D Deduction Reporting (MetLife) – Districts that are participating in MetLife’s payroll deduction reporting will be able to import payroll deduction data and produce remittance files, per MetLife’s requirements. MetLife has already contacted these districts to begin readiness activities.

• Sections 801 through 815 of EHB 2242 provide details about SEBB duties, and outline requirements of the SEBB Program.
• You can also find answers to Frequently Asked Questions on the HCA website.
• WSIPC’s “Time Saving Options for Interacting with SEBB” message posted 7/12/2019